Terms & Conditions

Capitalized terms are defined below in section 24.

These terms and conditions and end-user licence agreement apply to Customer’s subscription to and use of the Services. The Subscription and these terms and conditions and end-user licence agreement form the legal agreement (“Agreement”) between LawPractica Software Inc. and Customer regarding the Services.

The Agreement sets out Customer’s limited rights regarding the Services and is a binding contract between Customer and LawPractica Software Inc. Use of the Service shall be deemed to be the Customer’s acceptance and agreement to be bound by the Agreement.

Customer represents and warrants that the individual accessing to and using the Services is an authorized representative of Customer and has the authority to legally bind Customer to the Agreement.

Subject to Customer’s payment of applicable fees and subject to the Agreement’s terms and conditions, LawPractica Software Inc. grants Customer a non-exclusive, non-transferable, non-sublicensable, limited right and licence during the Term for the number of Users set out in Section 3 to install, access and use the Services solely for Customer’s internal business operations, provided that Customer unconditionally agrees to install, access and use the Services in accordance with the Agreement.

Customer may make a copy of the Services Software and Documentation for back-up purposes. Customer will make no other copies of the Services Software or Documentation except as authorized in this Agreement. Title to the Services remains vested in LawPractica Software Inc. and nothing in this Agreement gives or conveys any right, title or interest in the Services to Customer except as granted under this Agreement.

Customer will create and activate a number of User Licenses. Each User Licence may be used to create one account (username and password) and one lawyer/timekeeper record for a single User (the lawyer/timekeeper record allows the User to record time and fee and to produce reports by lawyer or timekeeper). Subject to Section 4 below, the Customer may request that additional User Licenses be created and activated by requesting same from LawPractica Software Inc.

Customer is responsible and wholly liable for all acts or omissions committed under any User’s username and password. For the purposes of this Agreement, the access to and use of the Services by a User will be deemed to be access and use by Customer, and a breach by any User of this agreement will be deemed to be Customer’s breach.

Customer hereby agrees to pay the fee payable for the number of User Licenses subscribed for, which fee has been communicated to you in writing and is available upon request from LawPractica Software Inc., plus all applicable taxes and other charges imposed by governmental authorities in respect of those fees (the “Fees”). In the event that the Customer increases the number of User Licenses subscribed for, a new Fee shall be payable and the foregoing sentence shall apply mutatis mutandis. The Fees shall not include fees associated with new features and modules which may be introduced during the Term, and which fees will be in addition to the Fees.

All Fees are non-refundable except as expressly provided in this Agreement.

LawPractica Software Inc. may adjust the Fees at the end of a Subscription Period, which adjusted Fees shall apply to the subsequent Subscription Period and Customer will be charged and will pay the adjusted Fees following such adjustment.

Fees shall be invoiced in the manner that has been communicated to you, which manner may be confirmed upon request from LawPractica Software Inc. All invoices are due and payable when issued. Interest shall be charged at a rate of 18% per annum on any outstanding balance not received within thirty (30) calendar days of an invoice date. Any such interest shall accrue on the outstanding balance of the account from the date such invoice was issued until the date the payment (including all accrued interest) is paid in full.

All fees are payable by the payment options made available by LawPractica Software Inc., including any automatic payment mechanism that LawPractica Software Inc. may designate. Customer hereby authorizes LawPractica Software Inc. to use such automatic payment mechanism and to charge or withdraw from Customer’s applicable payment source for amounts payable. Customer must comply with the terms of all agreements between Customer and any third-party payment processors, and if Customer has any disputes regarding the processing of any payment then Customer must deal directly with those third parties to resolve the disputes.

If for any reason LawPractica Software Inc. is unable to obtain automatic payment using the designated payment source, Customer will immediately pay LawPractica Software Inc. the amount due and provide LawPractica Software Inc. with an alternative payment method for future payments. Customer represents and warrants to LawPractica Software Inc. that each payment method Customer uses either belongs to Customer or Customer otherwise has the right to charge all such payments on or through those payment methods.

If any amount owing by Customer under this Agreement is overdue, or if Customer’s or any User’s access to or use of the Services or Customer Data breaches this Agreement or violates the rights of any third party or is considered unlawful (as determined by LawPractica Software Inc. in its sole discretion) then LawPractica Software Inc. may, without limiting its other rights and remedies:

• (a) accelerate any unpaid fee obligations so that all such obligations become immediately due and payable; and
• (b) suspend access to and use of the Services.

LawPractica Software Inc. will attempt to notify Customer in advance of the suspension so that Customer can take corrective actions, but LawPractica Software Inc. reserves the right to act immediately if it reasonably believes it may be subjected to civil or criminal liability or regulatory action, or that its provision of the Services will be enjoined.

In addition to Customer’s other obligations under this Agreement, Customer will:

• (a) accept authorized updates & install, access and use the Services, as applicable, in accordance with: (i) the Documentation; (ii) this Agreement; (iii) any operating instructions or procedure that LawPractica Software Inc. may issue or amend from time to time; (iv) any acceptable use policies and other policies LawPractica Software Inc. implements with respect to the Services and communicates to Customer from time to time; and (v) all applicable laws;
• (b) cooperate with LawPractica Software Inc., respond to all reasonable requests from LawPractica Software Inc. in a timely way, and provide LawPractica Software Inc. with all reasonably requested information in a timely way;
• (c) take commercially reasonable measures to maintain the confidentiality and security of all usernames and passwords issued to or created by Customer and its Users, and Customer and its Users will be responsible for all activities conducted under their usernames and passwords;
• (d) impose and maintain on all of its computer systems and equipment that Customer or any User uses to access and use the System up-to-date industry-standard security measures.

LawPractica Software Inc. expressly reserves all rights not expressly granted to Customer under this Agreement. The Services may only be installed, accessed and used by Customer and its Users, and only for Customer’s internal business operations.

Customer will not, and will not permit its personnel or Users to:

• (a) access and use, or rent, resell, lease, lend, license, sub-license, publish, transfer rights to, distribute, or provide service bureau facilities or commercial time-sharing services relating to the Services, or provide unlicensed third parties access to or use of the Services;
• (b) modify, translate or create derivative works of the Services;
• (c) reverse-engineer, decompile, disassemble or otherwise attempt to discover the source code or underlying ideas or algorithms of the Services;
• (d) remove any proprietary notices or disclaimers contained in the Services;
• (e) use the Services in any manner contrary to applicable law;
• (f) use the Services to infringe or misappropriate the intellectual property rights or other proprietary rights of any third party;
• (g) use the Services to infringe or misappropriate the intellectual property rights or other proprietary rights of any third party;
• (h) use the Services in any manner that could damage, disable, overburden or impair the Services or LawPractica Software Inc.’s provision of the Services, or interfere with any third party’s use of the Services;
• (i) attempt to access any of LawPractica Software Inc.’s systems, programs or data that are not licensed under this Agreement;
• (j) interfere with or attempt to interfere with the proper operation of the Services.

The Services which are to be installed must be installed and used only on a Supported Environment. Customer and its Users will, at their sole expense, be solely responsible for supplying, configuring and maintaining the hardware, devices, software and licences, telecommunication and internet equipment, connections and services necessary for providing a Supported Environment. LawPractica Software Inc. will not be responsible for, nor obligated to provide Support Services for, interruptions, errors, deficiencies or other problems with the Services arising from Customer’s failure to provide a Supported Environment.

LawPractica Software Inc. has no responsibility for the working of Customer’s or any User’s computer or telecommunications equipment, devices, software and networks, or internet access. Customer acknowledges and agrees that the operation and availability of equipment and systems used for accessing and interacting with the Services, including public telecommunication networks, computer networks and the internet (whether supplied by LawPractica Software Inc., Customer or a third party) can be unpredictable and may from time to time interfere with or prevent access to or use of the Services. LawPractica Software Inc. is not in any way responsible for any such interference with or prevention of access to or use of the Services.

Customer acknowledges and agrees that although the Services Software is installed on Customer’s computer system, internet access is required to license and activate all forms of the Services and to receive Updates.

Customer acknowledges and agrees that, as with all systems that permit file upload or transmission over the internet, the Services carries the risk that Customer or a User may send, receive, upload, download or transmit a file that contains Harmful Components, and that Harmful Components may damage Customer’s or its Users’ computers, systems and electronic files, and may spread and damage other persons’ computers, systems and electronic files. Provided LawPractica Software Inc. satisfies its obligations under this Agreement, LawPractica Software Inc. is not responsible if Customer’s communications or Customer Data contain Harmful Components, and is not responsible if Customer’s communications or Customer Data are lost, delayed, altered, intercepted, accessed, copied or stored without authorization during the transmission of any data whatsoever across networks outside of LawPractica Software Inc.’s control, provided that LawPractica Software Inc. promptly notifies Customer of any such instances of which it becomes aware.

LawPractica Software Inc. will not be liable or responsible for any failure to perform, or delay in performance of, any of its obligations under the Agreement that is caused by events outside LawPractica Software Inc.’s reasonable control. LawPractica Software Inc.’s performance will be deemed to be suspended for the period that any such event continues, and LawPractica Software Inc. will have an extension of time for performance for the duration of that period.

LawPractica Software Inc. will provide the following Support Services during the Subscription Term:

• (a) Software Maintenance. The Subscription includes the following Software Maintenance Services:
  • (i) LawPractica Software Inc. will take reasonable measures to correct Errors as soon as reasonably practicable, as determined by LawPractica Software Inc. in its sole discretion taking into account the Error’s severity and effects. Customer acknowledges that the Services may automatically send reports to LawPractica Software Inc. of Errors discovered by the Services, although those reports do not contain Customer Data.
  • (ii) LawPractica Software Inc. may, from time to time in its sole discretion, create Updates and download and install Updates to Customer’s computer systems via the internet. Any Updates provided or made available to Customer will be considered part of the Services subject to this Agreement, unless LawPractica Software Inc. provides a separate licence with an Update (in which case that licence will govern). Customer and its Users agree to receive such Updates (and permit LawPractica Software Inc. to deliver and install these Updates) as part of the Subscription.
  • (iii) From time to time LawPractica Software Inc. may in its sole discretion add new features to the Services, suspend or discontinue existing features from the Services, or otherwise modify the Services (including its functionality, visual design, “look-and-feel” and software components).
• (b) Technical Support. The Subscription includes the following Technical Support Services:
  • (i) LawPractica Software Inc. will make reasonable efforts to support Customer’s use of the Services by responding to Customer’s telephone and email support requests during LawPractica Software Inc.’s regular support hours: Monday to Friday, 8:30AM to 6:00PM (Eastern Standard Time). Technical support will include:
    • general clarification of the Services’ functions and features;
    • general assistance in identifying and verifying the causes of suspected Errors; and
    • general advice on bypassing identified Errors, if reasonably possible.
• (c) Exceptions. LawPractica Software Inc. will have no obligation to fix any Errors if Customer has not promptly notified LawPractica Software Inc. of the Error after it is discovered, if all fees then due to LawPractica Software Inc. have not been paid, or if Customer is otherwise in breach of this Agreement. LawPractica Software Inc. will have no obligation to fix any Errors arising from or related to:
  • (i) modification of the Services by anyone other than LawPractica Software Inc.;
  • (ii) use of the Services in an environment other than a Supported Environment;
  • (iii) Errors caused by Customer or its Users, employees, contractors or agents, or by their hardware, software, networks, or systems;
  • (iv) abuse, misuse, alteration, neglect, accidental damage, unauthorized repair or installation of the Services, or accident; unusual physical or electrical stress, failure or fluctuation of electric power or telecommunication services;
  • (v) failure of media or equipment not provided by LawPractica Software Inc. or operation of the Services with other media, hardware, software or telecommunication interfaces not meeting or not maintained in accordance with the manufacturer’s specifications; or causes other than ordinary use; or
  • (vi) Customer’s breach of this Agreement.
• (d) Access. LawPractica Software Inc.’s provision of the Support Services are conditioned upon Customer, at Customer’s expense, allowing LawPractica Software Inc. reasonable remote and local access (if needed), in accordance with LawPractica Software Inc.-approved high speed, secure remote access requirements, to Customer’s computer systems.
• (e) Training Not Included. The Subscription and Support Services do not include training. Customer will pay for any requested training at LawPractica Software Inc.’s then-current time and material rates, or at other rates agreed by the parties in writing.

• (a) Software Warranty. Subject to this Section 13, LawPractica Software Inc. warrants that the Services will perform substantially without Errors during the Subscription Term, provided that:
  • (i) the Services has not been modified by anyone other than LawPractica Software Inc.;
  • (ii) Customer is using equipment, software and connections that comply with the System Requirements to access and use the Services;
  • (iii) the Error is not caused by Customer or its Users, employees, contractors or agents, or by their hardware, software, networks, or systems;
  • (iv) the Error is not caused by abuse, misuse, alteration, neglect, accidental damage, unauthorized repair or installation of the Services, or accident; unusual physical or electrical stress, failure or fluctuation of electric power or telecommunication services;
  • (v) the Error is not caused failure of media or equipment not provided by LawPractica Software Inc. or operation of the Services with other media, hardware, software or telecommunication interfaces not meeting or not maintained in accordance with the manufacturer’s specifications; or causes other than ordinary use;
  • (vi) Customer promptly notifies LawPractica Software Inc. of the Error after it is discovered;
  • (vii) all fees then due to LawPractica Software Inc. have been paid; and
  • (viii) Customer is not otherwise in breach of this Agreement.
• (b) Software Warranty Remedy. Customer acknowledges and agrees that Customer’s sole and exclusive remedy, and LawPractica Software Inc.’s only obligation, for breach of the limited software warranty set out in Section 13(a) is to cause the Services to be performed substantially in accordance with LawPractica Software Inc.’s then-current Documentation by correcting Errors in accordance with section 12(a) or, if this is not practical in LawPractica Software Inc.’s reasonable discretion, LawPractica Software Inc. may terminate the Subscription and refund to Customer prepaid but unused fees calculated on a pro rata basis from the date that Customer reported the software warranty breach to the end of the Subscription Term.
• (c) Services Warranty. Customer acknowledges and agrees that Customer’s sole and exclusive remedy, and LawPractica Software Inc.’s only obligation, for breach of the limited software warranty set out in Section 13(a) is to cause the Services to be performed substantially in accordance with LawPractica Software Inc.’s then-current Documentation by correcting Errors in accordance with section 12(a) or, if this is not practical in LawPractica Software Inc.’s reasonable discretion, LawPractica Software Inc. may terminate the Subscription and refund to Customer prepaid but unused fees calculated on a pro rata basis from the date that Customer reported the software warranty breach to the end of the Subscription Term.
• (d) Reporting. Customer will report any software warranty breach or services warranty breach to LawPractica Software Inc. promptly after discovering it.

LawPractica Software Inc. may at any time and from time to time audit and review any aspect of Customer’s or its Users’ access to and use of the Services to ensure compliance with this Agreement, and Customer will cooperate with providing assistance reasonably required to facilitate that audit. If LawPractica Software Inc. discovers any discrepancies that are not corrected within such period that LawPractica Software Inc. deems appropriate and notifies the Customer of in writing, LawPractica Software Inc. may immediately on written notice to Customer terminate this Agreement. If LawPractica Software Inc. discovers any material breach of this agreement through an audit, Customer will bear the costs of the audit; otherwise, LawPractica Software Inc. will bear the cost of the audit.

LawPractica Software Inc. takes reasonable steps in accordance with generally accepted industry standards to ensure that the Services is free of Harmful Components. Nevertheless, Customer and its Users are responsible for installing and maintaining appropriate anti-virus and other protective software on the devices and systems on which the Services is installed or from which Customer or its Users access and use the Services. Customer acknowledges and agrees that, as with all systems that permit file upload or transmission over the internet, the Services carries the risk that Customer or a User may send, receive, upload, download or transmit a file that contains Harmful Components, and that Harmful Components may damage Customer’s or its Users’ computers, systems and electronic files, and may spread and damage other persons’ computers, systems and electronic files.

As between the parties, LawPractica Software Inc. owns all right, title and interest (including all intellectual property rights) in and to all aspects of the Services, including the software code and architecture, the graphical design and “look and feel” of the user interface, and code libraries (including classes and functions), and the Services is protected by copyright and other proprietary rights, all of which LawPractica Software Inc. owns or has the right to use. Subject to the limited rights expressly granted to Customer under this Agreement, LawPractica Software Inc. reserves all rights, title and interest in and to the Services. Customer does not acquire ownership rights to the Services by installing, accessing or using the Services.

LawPractica Software Inc. owns its name, logo, the LawPractica.com trademark and all of its other trademarks and trade names appearing on or in association with the Services. Unless otherwise indicated, all other names, logos, trademarks appearing on the Services are owned by third parties and are used under licence.

• (a) Infringement Claims. Subject to the remainder of this Section 17 and to the limitations in Section 19(d), LawPractica Software Inc. will defend Customer against, and pay the amount of any adverse final judgement (or settlement to which LawPractica Software Inc. consents) resulting from, any third-party claim during the Term that Customer’s installation or use of or access to the Services in accordance with this Agreement infringes any intellectual property right enforceable in Canada (each a “Claim”), provided that:
  • (i) Customer promptly notifies LawPractica Software Inc. in writing if any Claim is threatened or commenced;
  • (ii) LawPractica Software Inc. has sole control of the defence of the Claim and all negotiations for its settlement, and its settlement; and
  • (iii) Customer provides reasonable assistance (at LawPractica Software Inc.’s expense) in the defence and settlement of the Claim.
• (b) Limitation. LawPractica Software Inc. has no obligations regarding any Claims based on or arising out of:
  • (i) any use of the Services not in accordance with this Agreement or the Documentation;
  • (ii) use or combination of the Services with other products, equipment, software or data not supplied by LawPractica Software Inc. which but for such combination would not have given rise to the Claim;
  • (iii) any modification of the Services by any person or entity other than LawPractica Software Inc. or its agents or subcontractors authorized to make such modifications;
  • (iv) any activities of Customer after LawPractica Software Inc. has notified Customer that such activities may result in a Claim; or
  • (v) Customer’s negligence or intentional misconduct.
• (c) LawPractica Software Inc.’s Options. If any Claim arises, LawPractica Software Inc. may in its sole discretion and at its sole expense:
  • (i) procure the right to access and use the Services;
  • (ii) modify the Services so that it is not infringing, provided that the modifications do not materially impair the Services’ ability to conform to and perform in accordance with the Documentation;
  • (iii) replace the infringing portion of Services with a non-infringing alternative with substantially similar functionality; or, if after reasonable commercial efforts LawPractica Software Inc. is unable to perform any of the foregoing alternatives,
  • (iv) LawPractica Software Inc. may terminate this Agreement and refund to Customer prepaid but unused fees calculated on a pro rata basis from the termination date to the original scheduled end of the current Subscription Term.
• (d) Sole Remedy. Customer acknowledges and agrees that any defence and payment under Section 17(a) and any refund under section 17(c) will be Customer’s sole and exclusive remedy against LawPractica Software Inc. with respect to any Claim.

Customer agrees to indemnify and hold LawPractica Software Inc. and its affiliates and their respective directors, officers, employees, agents, suppliers or subcontractors harmless from all losses, damages and expenses incurred in connection with any claims, demands and other liabilities asserted against any of them arising from or related to: (a) Customer’s use of the Services; (b) LawPractica Software Inc.’s possession or use of Client Materials; or (c) any fraud, negligence or wilful misconduct of Customer or any breach by Customer of this Agreement.

• (a) Except as set out in Section 13 (Limited Warranties):
  • (i) the Services and Subscription are provided to Customer on an “as-is” and “as-available” basis, without any other warranties or conditions, express or implied, including those of merchantability, fitness for a particular purpose and non-infringement. LawPractica Software Inc. does not warrant that the service or that the operation or data will be:
    • (A) uninterrupted, or
    • (B) free from libelous content or content which is an invasion of privacy, or
    • (C) identical to the original source from which the data were obtained, or
    • (D) accurate, or
    • (E) complete, or
    • (F) current, or
    • (G) free from any software virus or other harmful component.
  • (ii) LawPractica Software Inc. does not warrant that that access to or use of the Services will be secure, timely, uninterrupted or error-free, that errors in the Services will be identified and corrected, that the Services will meet Customer’s requirements or that the Services will operate in conjunction with equipment, third-party software or services that Customer may obtain outside of this Agreement;
  • (iii) access to and use of the Services may affect the usability of third-party software, applications or services;
  • (iv) LawPractica Software Inc. shall not be liable for any loss or injury arising out of or caused, in whole or in part, by any negligent acts or omissions in providing the service, and/or procuring, compiling, collecting, interpreting, reporting, communicating, or delivering the data, by LawPractica Software Inc., its officers, directors, employees, consultants, agents and suppliers.
  • (v) LawPractica Software Inc. shall not be liable for any indirect, consequential, punitive or special damages of the Customer or of any third party claimed against the Customer, including, without limitation, damages for loss of profits or revenue or failure to realize expected savings, however derived, even if LawPractica Software Inc. has been advised of the possibility of such damages
  • (vi) the expression “LawPractica Software Inc.” in this Section shall be deemed to include any licensors or third-party suppliers to LawPractica Software Inc. and its affiliates of data, and all gateway providers of data through LawPractica Software Inc. to the Customer.
• (b) Without limiting the previous paragraph, Customer acknowledges that security risks cannot be eliminated and that the internet is not a secure medium. LawPractica Software Inc. does not represent or warrant that the data or files stored on the System, or messages sent or received through the Services by Customer or its Users, are free of Harmful Components and does not represent or warrant that any data or electronic messages transmitted to, from or through the Services will be received in a timely way or at all.
• (c) Customer acknowledges that LawPractica Software Inc. will not be bound by any representations, warranties, conditions or guarantees, whether express or implied by law or custom, other than those explicitly set out in Section 13 (Limited Warranties).
• (d) LIMITATION OF LIABILITY.

IN NO EVENT WILL LAWPRACTICA SOFTWARE INC., ITS AFFILIATES, OR ANY OF THEIR RESPECTIVE DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, CONSULTANTS OR REPRESENTATIVES BE LIABLE TO CUSTOMER OR ANY USER FOR (a) ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, PUNITIVE OR INDIRECT DAMAGES OF ANY NATURE, FOR ANY REASON WHATSOEVER INCLUDING A BREACH OF THIS AGREEMENT OR ACCESS TO OR USE OF OR INABILITY TO ACCESS OR USE THE SERVICES, WHETHER THAT LIABILITY IS ASSERTED ON THE BASIS OF INDEMNITY, CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, EVEN IF LAWPRACTICA SOFTWARE INC. HAS BEEN WARNED OF THE POSSIBILITY OF SUCH DAMAGES; OR (b) LOST PROFITS, BUSINESS, REVENUE, OPPORTUNITIES OR CUSTOMERS; BUSINESS INTERRUPTIONS; LOSS OF OR DAMAGE TO DATA; COST OF REPLACEMENT PRODUCTS OR SERVICES; LOSS OF OR DAMAGE TO REPUTATION OR GOODWILL.

IN NO EVENT WILL LAWPRACTICA SOFTWARE INC.’S AND ITS AFFILIATES’ TOTAL CUMULATIVE LIABILITY UNDER THIS AGREEMENT EXCEED, IN THE AGGREGATE, THE TOTAL FEES RECEIVED BY LAWPRACTICA SOFTWARE INC. UNDER THIS AGREEMENT DURING THE CALENDAR YEAR IN WHICH CUSTOMER MAKES ITS FIRST CLAIM FOR DAMAGES.

• (a) Term. This Agreement will commence when the Customer first receives notice of this Agreement and will continue for the initial Subscription Period unless terminated earlier under Section 20(b). This Agreement will automatically renew for subsequent Subscription Periods unless either party gives the other party written notice of non-renewal at least 30 days prior to the end of the then-current Subscription Period. (All Subscription Periods are collectively the “Term”.)
• (b) Early Termination. Either party may terminate this Agreement immediately upon written notice to the other party if: (i) the other party breaches any of its obligations under this Agreement and fails to remedy the breach within 30 days after receiving notice of the breach; or (ii) any proceeding in bankruptcy, receivership, liquidation or insolvency is commenced against the other party or its property. LawPractica Software Inc. may terminate this Agreement at any time and for any reason upon 30 days’ notice to Customer.
• (c) Actions on Termination. Upon the termination or expiration of this Agreement for any reason: (i) Customer’s right to access and use the Services will automatically terminate; (ii) Customer will immediately cease all access to and use of the Services, and will delete all copies of the Services Software and Documentation in Customer’s possession or control; (iii) Customer will immediately pay all sums owing to LawPractica Software Inc.; (iv) LawPractica Software Inc. will have the right to disable the Services Software, and (v) Sections 8 (Restrictions), 11 (Force Majeure), 13 (Limited Warranties), 15 (Viruses), 16 (Proprietary Rights), 18 (Customer Indemnity), 19 (Disclaimer and Limitation of Liability), 20(c) (Actions on Termination) and 21 (General), and all other provisions necessary to give effect thereto, will survive this Agreement’s expiration or termination.
• (d) Suspension. Without limiting any of LawPractica Software Inc.’s other available rights or remedies, if any act or omission of Customer or its Users gives rise to a breach or potential breach of this Agreement then LawPractica Software Inc. may, acting reasonably, immediately suspend Customer’s rights to access and use the System and Services pending LawPractica Software Inc.’s investigation of the breach or suspected breach and implementation of a resolution satisfactory to LawPractica Software Inc.

The following terms and conditions apply only to LawPractica.com Cloud:

• (a) Customer Data
  • (i) Hosting. Provider will host Customer Data on servers located in one or more commercial-grade data centres in Canada, which are connected to the internet through multiple connections.
  • (ii) Personal Information. Customer will be considered the owner and controller of any Personal Information contained in the Customer Data. Customer will have sole responsibility for determining if its collection, storage, and use of Personal Information (including Provider’s hosting of Customer Data) complies with applicable law, for making all required disclosures and obtaining all required consents relating to the activities described in this agreement, and otherwise complying with all applicable laws relating to Personal Information. Provider will not otherwise collect, use or disclose Personal Information except as permitted or required by law or as described in its Privacy Policy: https://lawpractica.ca/privacy.html.
  • (iii) Licence. Customer grants to Provider a royalty-free, nonexclusive, worldwide right and licence (with the right to sublicense through multiple tiers) to use, copy, store, host, process and transmit Customer Data as necessary to provide, maintain and improve the LawPractica.com Cloud Solution and otherwise perform Provider’s obligations under this Agreement regarding the LawPractica.com Cloud Solution.
  • (iv) Service Providers. Provider may share Customer Data with its affiliates and business partners and service providers (like backbone network providers) for the sole purpose of providing the LawPractica.com Cloud Solution.
  • (v) Storage. Provider has no obligation to retain Customer Data after the Subscription ends.

Availability. Provider will make commercially reasonable efforts to keep the hosted Customer Data available continuously 24 hours a day and 7 days a week. However, Customer acknowledges and agrees that Customer’s and Users’ access to and use of the hosted Customer Data and Solution might be interrupted and will not be free of errors. The hosted Customer Data and Solution may be unavailable from time to time due to routine maintenance, upgrades, hardware or software malfunctions, repairs, power outages, hackers, denial of service attacks, unforeseeably large service demands, or other reasons beyond Provider’s control. Customer acknowledges and agrees that there may be downtime during Customer’s business hours. Provider will make reasonable efforts to give Customer notice of downtime, but will have no liability regarding any unscheduled downtime or scheduled downtime of which Customer did not receive notice.

• (b) Unauthorized Access. If Customer has been advised or becomes aware of any unauthorized access to or use of Customer Data, Customer will notify Provider immediately in writing, and will take all reasonable steps to stop such unauthorized use.
• (c) Additional Restrictions. Customer will not, and will not permit its personnel or Users to:
  • (i) upload to or transmit from or through the LawPractica.com Cloud Solution anything that, if reproduced, published, transmitted or used, may be defamatory, threatening, abusive, obscene, harmful or invasive of anyone’s privacy, may violate any law (including copyright, trade-mark or privacy laws), or may give rise to civil or other liability; or
  • (ii) upload or transmit, or permit anything to be uploaded or transmitted, to or through the LawPractica.com Cloud Solution any data file or software that contains any Harmful Components or that are intended to damage, interfere with intercept, mine, scrape or expropriate any system, data or personal information.
• (d) Data Retention
  • (i) LawPractica Software Inc. will retain Customer Data in accordance with the following minimum retention periods, unless a longer period is required by applicable law or regulatory authority:
    • Client and Matter Data: Retained for 7 years following closure of a client file or matter.
    • Trust Accounting Records: Retained for 10 years, in accordance with applicable law society regulations.
    • General Accounting and Financial Records: Retained for 6 years after the end of the applicable fiscal year, as required by the Canada Revenue Agency.
    • User Access Logs and System Activity Logs: Retained for a minimum of 2 years for audit and security purposes.
  • (ii) Backup Policy. LawPractica Software Inc. maintains encrypted backups of Customer Data on a rolling basis of last 5 - 7 days. These backups are used for disaster recovery purposes only and are not a substitute for Customer’s own retention obligations.
  • (iii) Data Deletion. Upon termination or expiration of the Subscription, and upon written request from Customer, LawPractica Software Inc. will delete or anonymize Customer Data in accordance with LawPractica Software Inc.'s internal data destruction procedures, unless retention is required by law or for the resolution of legal disputes.
  • (iv) Customer Responsibility. It is Customer’s responsibility to export or archive any required data prior to termination of the Services. LawPractica Software Inc. is not liable for any loss of data following the expiry of the retention periods or termination of the Subscription if Customer has not requested or arranged for data export.
  • (v) Legal Hold. If LawPractica Software Inc. receives written notice of a legal hold or preservation order from Customer or a regulatory authority, it will preserve the relevant Customer Data for the duration of such legal hold.
• (e) Data Encryption
  • (i) Encryption at Rest. LawPractica Software Inc. encrypts all customer sensitive data stored within its systems using industry-standard encryption algorithms, including but not limited to AES-256. This ensures that Customer's sensitive data, remains secure while stored on LawPractica’s servers. Backup infrastructure keep entire data encrypted.
  • (ii) Encryption in Transit. LawPractica Software Inc. uses industry-standard Transport Layer Security (TLS) protocols (TLS 1.2 or higher) to encrypt all data transmitted between Customer systems and LawPractica’s infrastructure. This includes login credentials, communications, and access to the Services through web browsers or API integrations.
  • (iii) Purpose. These encryption measures are implemented to safeguard Customer Data from unauthorized access or disclosure, and to comply with applicable data protection laws, professional obligations of legal practitioners, and industry best practices for information security.

Any dispute, controversy or claim between the parties arising out of, or in respect of, or in connection with, this agreement shall be submitted to arbitration under the Arbitration Act, 1991 (Ontario), subject to the following:

• (a) either party may initiate arbitration by delivering a written notice of arbitration to the other party, which notice shall set out a brief description of the matter submitted to arbitration;
• (b) arbitral tribunal shall consist of one arbitrator appointed by mutual agreement of the parties or, in the event of failure to agree within 10 business days following delivery of the notice of arbitration, any party may apply to a judge of the Ontario Superior Court of Justice to appoint an arbitrator;
• (c) the parties will take reasonable steps to ensure that the arbitration award is made within 6 months of the delivery of the notice of arbitration;
• (d) the arbitration shall take place in Toronto, Ontario, shall be conducted in English, and shall be governed by the substantive law of Ontario;
• (e) the application of section 7(2) of the Arbitration Act, 1991 (Ontario) is expressly excluded;
• (f) the arbitration award shall be given in writing with reasons and shall be final and binding on the parties, with no right of appeal;
• (g) the parties will equally share the costs of the arbitral tribunal and each party shall bear its own costs involved in preparing and presenting its case during the course of the arbitration, subject to the arbitral tribunal in the arbitration award allocating all or part of such costs to the prevailing party; and
• (h) the parties agree that the arbitration shall be conducted in private and that the existence of the dispute and the arbitration proceeding, including any documents submitted or exchanged, any testimony or other oral submissions and any awards, shall not be disclosed beyond the arbitral tribunal, the parties, their counsel and any person necessary to the conduct of the proceeding, except as may be required by applicable law or as may be required in judicial proceedings relating to the arbitration.

Customer agrees to waive any right Customer may have to commence or participate in any class action against LawPractica Software Inc. and any affiliate related to any claim and, where applicable, Customer also agrees to opt out of any class proceedings against LawPractica Software Inc. and any affiliate.

• (a) Changes in Terms and Conditions of this Agreement. LawPractica Software Inc. may from time to time, in its sole discretion or if required by governmental activity, change any component thereof, or the content, format or functionality of the Services. This Agreement may also be changed from time to time in LawPractica Software Inc.’s sole discretion upon notice to Subscriber posted on the website at https://lawpractica.ca/terms-condition.html. The current version of this Agreement will be available on that website. Continued use of the Service after any changes by LawPractica Software Inc. shall be considered acceptance of the amended Agreement.
• (b) Service Providers. LawPractica Software Inc. may use service Providers as it considers appropriate from time to time to carry out its obligations under this Agreement, and LawPractica Software Inc. will bear the cost of these service Providers unless specifically agreed otherwise.
• (c) Independent Contractors. The parties are independent contractors and neither party is an agent, employee, partner or joint venture of the other party for any purpose.
• (d) Notices. All notices and other documents delivered under this Agreement must be in writing and must be sent to the parties at the addresses in the Subscription, or to such other addresses as a party may designate in writing, and must sufficiently be given by registered mail or commercial courier, and such notice will be deemed to have been given when the written or electronic evidence of delivery is obtained.
• (e) Invalidity. If a court of competent jurisdiction finds any provision of this agreement to be invalid, illegal or unenforceable, the validity, legality or enforceability of the remaining provisions of this agreement will not be affected or impaired.
• (f) Failure to Enforce. LawPractica Software Inc.’s failure to enforce, on any one or more occasions, any of the terms or conditions of this agreement, will not be construed as a waiver of the future performance of any such terms or conditions.
• (g) Governing Law; Jurisdiction. This Agreement will be performed and interpreted in accordance with the laws of the Province of Ontario (and the federal laws of Canada applicable therein), without regard to conflict of laws principles, and the parties hereby irrevocably submit to the exclusive jurisdiction of the Province of Ontario courts, provided that LawPractica Software Inc. may apply to a court of competent jurisdiction for interim protection or equitable relief such as an interlocutory or interim injunction.
• (h) Assignment. LawPractica Software Inc. may assign this agreement and any of its rights under this agreement to a third party. Customer may not assign or license this agreement or any of its rights or obligations under this agreement to any third party without LawPractica Software Inc.’s prior written consent.
• (i) Entire Agreement; Modification. This Agreement constitutes the entire agreement between the parties, and replaces any and all prior agreements and understandings, whether written or oral, in any way relating to the subject matter of this agreement. This Agreement cannot be modified except in writing signed by each of the parties.
• (j) Parties Bound. This Agreement binds and benefits the parties and their respective lawful successors and permitted assigns.
• (k) Language. At the request of the parties, the official language of this Agreement and all communications and documents relating hereto is the English language, and the English-language version shall govern all interpretation of the Agreement. À la demande des parties, la langue officielle de la présente convention ainsi que toutes communications et tous documents s’y rapportant est la langue anglaise, et la version anglaise est celle qui régit toute interprétation de la présente convention.

“Customer Data” means any data, content, documents, information or material that Customer or any of its Users processes, stores or transmits using the Services, including any Personal Information contained in Customer Data.

“Customer” means the person or entity using the Services in accordance with this Agreement with LawPractica Software Inc.

“Documentation” means the user guides, manuals and other documentation relating to the Services that LawPractica Software Inc. makes available to Customer from time to time.

“LawPractica Software Inc.” means LawPractica Software Inc. Corporation, and its subsidiaries, as applicable and as the context requires.

“Error” means a reproducible defect in the Services, when accessed and used from equipment meeting the System Requirements, that causes the Services not to perform substantially in accordance with the Documentation.

“Harmful Components” means any virus, Trojan horse, worm, time bombs, back doors or any similar device, mechanism, code or routine that manifests harmful, contaminating, destructive or disabling properties.

“Personal Information” means any data regarding an identifiable individual.

“Services Software” means the object code version of LawPractica Software Inc.’s applications offered in accordance with this Agreement, including Updates provided by LawPractica Software Inc. from time to time.

“Services” means the services accessible to Customer in the LawPractica.com application subscribed for hereby.

“Subscription” means the Subscription that Customer accepts when subscribing to the Services.

“Subscription Period” means (a) initially, the period commencing on the commencement of this Agreement, which has been communicated to you in writing and is available upon request from LawPractica Software Inc., and (b) thereafter, for each subsequent Subscription Period, the period commencing on the day immediately following the last day of the then Subscription Period, which has been communicated to you in writing and is available upon request from LawPractica Software Inc.

“Support Services” means LawPractica Software Inc.’s software maintenance and technical support services described in Section 12.

“Supported Environment” means the hardware, devices, operating system platform, software and licences, telecommunication and internet equipment, connections and services that meet or exceed the minimum system requirements for the Services as set out by LawPractica Software Inc. from time to time.

“Updates” means any patches, fixes, upgrades, enhancements, modifications or new versions of or to the Services provided by LawPractica Software Inc. from time to time.

“User Licence” means the authorization for a single User to establish and use a Services account.

“User” means an individual who is a partner, member, employee or contractor of Customer and who is authorized by Customer to access and use the Services through a User Licence under Customer’s Subscription.